There will be a limited number of prime positioned vendor booth spaces for rent at the First Annual San Diego Christian Film Festival to take place December 27 – 30, 2010 at San Diego State University’s Performing Arts Plaza.  Outdoor booths will be available on the perimeter of the Don Powell and Experimental Theatres.  Two small booths will be available in the lobby of the Don Powell Theatre.

Vendors chosen to rent booth space will be professional looking,
offer high quality merchandise and be in accordance
with our festival theme and mission.
FREE advertisement link on SDCFF website included!

Please review the Guidelines below and Vendor Booth Rental Policies at the end of this document.  Upon completion of review, please complete the online registration form below and e-mail the following to info@SDChristianFilmFestival.com

♦ photos of your booth  

♦ list and photos of each item to be sold in your booth  

♦ your choice of outdoor or indoor booth

(SDCFF does not guarantee availability of either choice and reserves the right to refuse any applicant vendor.)

Vendors will NOT be permitted to sell or offer free food or beverages. Failure to adhere to this operating principle will cause the vendor to forfeit their booth rental fee and to shutdown operation.

Vendors will NOT be allowed to sell "Silly String" products, products containing confetti, noisemakers or any products which may cause fire hazards or distractions in the theatres or excessive litter in the theatres or on the grounds.

Outdoor booth (8-foot table):   ___ One (1) Cost $150.00 per day x 4 days = $600 Total Cost

___ Two (2) side-by-side booths: Total Cost $1200.00

Indoor booth (8-foot table):      ___ One (1) Cost $250.00 per day x 4 days = $1000 Total Cost

___ Two side-by-side booths: Total Cost $2000.00

Plus a percentage  of sales.

Guidelines

1.        Booths are required to be set-up and ready for business and all vehicles out of the area no later than 9:30 a.m. on Monday, December 27, 2010 (and on each subsequent day through Thursday, December 30, 2010).  Booths must be manned and operated throughout the event (10 a.m. to 8 p.m. Monday – Wednesday and 10 a.m. to 2 p.m. Thursday).  All outside booths will be dismantled after 8 p.m. Monday – Wednesday and after 2 p.m. Thursday. Indoor booths may remain up throughout the event and will be dismantled after 2 p.m. Thursday, December 30, 2010.

2.        Booth assignments will be made by SDCFF and no relocation will be allowed.

3.        Booths will not be supplied with a power source and no sound amplification will be allowed.

4.        Booth operators are required to provide an ABC fire extinguisher.  The extinguisher must be located in the booth.

6.        Booth operators selling taxable merchandise are responsible for collection and reporting of Sales Tax per the regulatory requirements.

7.        Booth participants are responsible for providing table linens (in accordance with SDCFF color theme & requirements), furnishing their own water for cleaning, hand washing and drinking and cleaning supplies.

9.     Glass bottles or containers are prohibited on the grounds. All products for display or vendor purposes must be plastic, metal, Styrofoam or paper containers.

10.     Each booth participant will be responsible for providing one kitchen size waste container plus plastic bags for waste disposal. All trash must be kept in plastic bags. Booth occupants who do not exercise control over waste will forfeit their booth rental fee and be required to shutdown operation.

11.     Booth participants may bring a small ice chest to the booth area. SDCFF asks that they be kept away from the public’s view. NO ALCOHOLIC BEVERAGES ARE ALLOWED IN OR OUTSIDE BOOTHS.

12.     One 8 foot table and two folding chairs will be provided by SDCFF for each booth rented. Booth participants are responsible for whatever other items may be needed.

13.     Booth participants are responsible for their own operating monies. Glass Sea Productions LLC and SDCFF will not be responsible for the security of monies or valuables.

14.     Booth participants must submit requests to sell specific items to SDCFF. Requests to sell items not in keeping with the overall theme will be denied. Only the approved items listed on the registration form will be allowed to be sold. Items not listed for approval will not be allowed. Glass Sea Productions LLC and SDCFF reserves the right to prohibit at the time of entry or at the time of the festival any material or presentation found offensive or illegal.

15.     Booth vendors agree to hold Glass Sea Productions LLC, SDCFF and its agents harmless from any and all liability whatsoever.

16.    Vendor must submit a photo of booth, photo’s of all items to be sold and choice of indoor or outdoor booth at time of application.

Payment Information

Once SDCFF approves your application for Vendor Booth Space Rental, you must prepay for your booth space by mailing a check or money order to San Diego Christian Film Festival, P.O. Box 26742, San Diego CA 92196-0742,  payable to SDCFF. Booth space reservation will not be considered finalized until payment is received. Payment must be recieved within 10 days of SDCFF approval e-mail issuance to the e-mail address provided in Vendor's application or SDCFF reserves the right to rent the booth space to another vendor. Please e-mail us with any questions, comments or concerns.

Glass Sea Productions LLC and San Diego Christian Film Festival
Vendor Booth Rental Policies

1.1             RENTAL RIGHTS:  Glass Sea Productions, LLC, SDCFF and its affiliates, (collectively, “Company”), hereby reserve the right to refuse granting rental booth space for any Vendor Booth Rental Application submitted that, in the Company’s sole discretion, is determined not to be in the best interest of Company or the SDCFF. All Vendor Booth positions are at the option of the Company. All Vendor Booth displays are subject to the approval of the festival director, who reserves the right to refuse any vendor for any reason. Any changes requested by Company shall not relieve Vendor of its obligations pursuant to its Representations and Warranties contained hereinbelow.

1.2             REPRESENTATIONS AND WARRANTIES:  Vendor and/or vendor’s agency or agent represents and warrants that the materials presented shall be in accordance with the mission statement of Company and of SDCFF, and that Vendor owns and/or controls all rights in and to such materials submitted, and Vendor assumes all liability for the design and sale of(including illustrations, text, claims, etc.) and agrees to protect and indemnify the Company, SDCFF, its affiliates, stockholders, members and the directors, officers and employees in which the product appears against any and all liability, damages, loss or expense of whatsoever nature, including attorneys’ fees and costs, arising out of the displaying and sale of such products including, but not limited to, claims for libel, slander, deceptive statements, unfair trade practice, unfair competition, infringement of trademarks, copyrights, proprietary rights, trade names, or patents and invasion or violation of rights of privacy resulting from display and sale of such products. Vendor will not knowingly display or sell any product that violates a law.

1.3             RATE CHANGES:  Company reserves the right to revise its vendor booth rental rates and/or terms at any time. New rates will be effective immediately upon posting to Company’s website the rate change announcement for any booth rental space not already pre-paid online through Company’s website. If Vendor wishes to upgrade an existing contract, the Vendor may do so within the first 30-days of pre-paid submission, but no later than December 1, 2010. No contract upgrades will be accepted after this period. The revised contract and appropriate rates will be effective upon pre-payment of the unpaid balance for the new upgrade rate.

1.4             POSITION:  Every effort will be made to meet reasonable booth position requests. Failure to meet position requests will not constitute cause for adjustment or refund unless otherwise agreed by Company.

1.5             COMMITMENT: Submission of a Vendor Booth Rental Application form does not constitute a commitment to provide vendor booth space.

1.6             FORCE MAJEURE:  Neither Company, SDCFF nor any of its employees, agents or affiliates shall be liable for failure to provide vendor booth rental space which is the subject hereof when such failure results directly or indirectly from fire, flood, earthquake, other act of God, strikes, lockouts, other labor difficulties, acts of the public enemy, riots, insurrections, government regulations, or any other cause or event beyond their control.  If vendor booth rental space is rejected, any consideration paid to Company will be returned to the Vendor and all parties will be released. If Company discovers that a scheduled vendor booth rental space was not reserved due to an error on the part of Company, the vendor will receive a full refund for the vendor booth space. Liability for any Company error is limited to the cost of the vendor booth rental rate selected by Vendor. Company shall not be responsible for any errors or omissions arising from copy, illustrations or any other materials submitted by the Vendor for use in creating an advertisement.

1.7             FOREIGN LANGUAGES: Foreign language display signs will be accepted, providing a full English translation is also displayed in equal space. Cancellations, changes of dates, and/or corrections must conform to published deadlines.

1.8             CHANGES: Company reserves the right to change rates, specifications, and policies. Excessive changes requested by Vendor to a proof for advertisement by Company that are not corrections but changes in either copy or layout are not guaranteed nor warranted to be corrected for any ad scheduled for publication unless notification is received via e-mail and phone 48 hours prior to publication deadline. Changes indicated would then be made and charged at 10% of the contract rate for the Vendor Booth Space.

1.9             GOVERNING LAW: Vendor agrees that the laws of the State of California govern the placement and publication of advertising. Vendor agrees that the City and the County of San Diego, California, shall be the venue for any legal action relating to booth space placement.

1.10         PAYMENT: Payment for Vendor Booth Space Rental is to be made online at www.SDChristianFilmFestival.com.  An e-mail receipt will issue to the purchaser. Company requires prepayment for any booth rental, once Vendor has been approved by Company to rent booth space, before booth space will be reserved for Vendor.

1.11         CANCELLATIONS: Vendor may cancel their booth space rental before November 1, 2010 and full refund will be issued to Vendor. No refunds will be issued for vendor booth rentals cancelled after November 1, 2010.

1.12         AGREEMENT: By providing the information and submitting a Vendor Booth Rental Application Form to Company signifies Vendor is agreeing to Glass Sea Productions LLC's and SDCFF's Policies as set forth herein.

06.16.2010